Onboarding — the invite flow

This is the canonical way a school or club gets onto Matcha, tying the coach and player tracks together. Share this page (or its steps) when onboarding a new club.

The flow at a glance

1. Matcha provisions the club and assigns an owner.
2. The owner invites coaches by email → they join as coaches.
3. Coaches invite players by email or invite code → they join as players.
4. Players record sessions in the app.
5. Coaches review the deliveries in the portal.

Step by step

1. Provision the club

A club can’t be self-created yet. The Matcha team creates the organisation (school / academy / indoor centre / cricket club) and makes a named person the owner. The owner sets a password on first sign-in to the portal. → Create or claim your school/club

2. Owner invites coaches

In the portal, the owner invites coaches by email with the Coach role (one at a time or via bulk invite). New coaches are added automatically when they sign up with that email. → Invite coaches

Use email invites for coaches

The invite code always adds people as players. Coaches must be invited by email as a coach to land as coaches.

3. Coaches invite players

Coaches invite players by email (Player role) or simply share the club’s invite code. The code is the quickest way to onboard a group — it always adds people as players. → Invite & roster players

4. Players install the app and join

Players download the app, sign up (email → 6-digit code → password), then join the club with the invite code or by accepting their email invite. → Install & sign up · Join your club

5. Record and review

Players record sessions (calibrate on the stumps → automatic delivery detection → clips upload). Coaches then assign and review those deliveries in the portal. → Record a session

Who does what

Step	Who	Where
Create club + owner	Matcha team	—
Invite coaches	Owner/Admin	Portal
Invite players	Owner/Admin/Coach	Portal
Sign up + join	Player	App
Record sessions	Player	App
Review analysis	Coach/Analyst	Portal